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Link Overview:
Table of Contents
Part 1
Head Office, Branches and Districts...
Part 2
Election of Council...
Part 3
Meetings of the Council...
Part 4
Representatives to and from other Organizations
and Groups...
Part 5
Meetings of the Association...
Part 6
Executive Director, Acting Registrar...
Part 7
Finances of the Association...
Part 8
Life and Honorary Members...
Part 9
Committees...
Part 10
Scholarships and Benefit Programs...
Part 11
Register of Members...
Part 12
Seals, Stamps and Certificates...
Part 13
Assessment of Costs for Hearings and Appeals...
Part 14
General...
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BY-LAWS
PART 2 - ELECTION OF COUNCIL
| Nominating
Committee |
2 A nominating
committee shall be appointed at the annual meeting to serve for
the ensuing year. The Committee shall consist of a minimum of 11
professional members of the Association, 1 of who shall be the retiring
president, who shall be the chairman. Council shall fill any vacancies
which may occur in this nominating committee. |
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| Nominees
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3(1)
Not less than 150 days prior to the annual meeting the nominating
committee shall submit to the Executive Director a list of nominees
for Council, which shall include at least 1 nominee for president,
3 nominees for vice-president, and at least 3 more nominees for
councillors than there are vacancies to be filled on Council.
(2) Nominees for president
or vice-president shall have served at least 1 year on the Council.
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| Nominees
selection |
4(1)
The nominating committee, in selecting nominees, shall give
due consideration to the composition of the Council as required
by the Act, regulations and by-laws and to the geographical distribution
and field of practice of the nominees.
(2) The written consent of
the nominees to act if elected shall be secured and shall accompany
the list of nominees submitted to the Executive Director.
(3) Not less than 120 days
prior to the annual meeting the Executive Director shall distribute
to each professional member, either directly by mail or via the
Association publication known as the PEGG, a list of the nominations
made by the nominating committee.
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| Additional
nominations |
5 Additional
nominations for any office or any offices may be made in writing
by any 10 professional members. Such nominations shall
reach the Executive Director properly endorsed not later than
90 days prior to the annual meeting and shall be accompanied by
the written consent of the nominee or nominees to act if elected.
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| Conduct
of elections |
6(1)
Elections shall be conducted by letter ballot.
(2) The names of all persons
nominated for office shall be placed on the ballot form in groups
relating to each office. The number, professional classification
and term of councillors to be elected shall be made clear on the
ballot form. Ballot forms shall be mailed to the professional
members by the Executive Director not later than 50 days prior
to the annual meeting.
(3) Each professional member
is entitled to vote for as many candidates as there are vacancies
to be filled, or for a lesser number.
(4) The poll shall close at
noon on the 20th day prior to the annual meeting and no ballots
received after that time shall be considered.
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| Ballot
counting committee |
7(1)
At least 20 days before the annual meeting the president shall
appoint 6 professional members including a chairman to act as
a ballot counting committee.(2) This committee shall meet at
a time and place designated by the president, but at least 15
days prior to the annual meeting, and shall receive then the package
containing the ballots from the Executive Director.
(3) The envelope containing
the ballots shall be opened by a member or members of the ballot
counting committee who shall scrutinize and count the votes cast
and keep a record thereof.
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| Counting
of ballots |
8(1)
In the event that there has been only 1 person nominated
for the office of president he shall be elected to that office
by acclamation. If there is more than 1 person nominated for the
office of president, the candidate receiving the highest number
of votes shall be elected.
(2) Of the candidates for the offices of vice-presidents,
the one receiving the highest number of votes shall be elected
first vice-president and the one receiving the second highest
number of votes shall be elected second vice-president.
(3) The requisite number of persons who receive
the highest number of votes for the office of councillor shall
be elected as councillors for a term of 3 years. If there are
any vacancies in council to be filled the person or persons receiving
the next highest number of votes for the office of councillor
shall be elected as councillors for the balance of the unexpired
term or terms to be filled, and as among them, the person
or persons receiving the highest number of votes shall fill any
vacancy or vacancies which have the longer unexpired term or terms.
(4) On completion of the counting
of the ballots, the chairman of the ballot counting committee
shall deliver to the president or the Executive Director the results
of the poll, together with the ballots and tally sheets in a separate
sealed package.
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| Results
of election |
9(1)
Prior to the annual meeting, the president or the Executive Director
shall inform the candidates in the election of the results of
the ballotting including the number of votes cast for each candidate.
(2) The results of the election shall be announced
at the annual meeting by the chairman of the meeting.
(3) In case of equality
of votes for any officer or councillor, the president or, in the
absence of the president, the chairman of the nominating committee
shall cast the deciding vote.
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Objection
nd recount
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10(1)
Any objection to the poll as announced will be valid only if made
immediately after the announcement and a proper motion for a recount
will then be in order. If such a motion is made and carried the
chairman shall appoint a ballot counting committee of not less
than 12 professional members who shall forthwith recount all ballots.
Candidates may be present or represented at such recount.
(2) On completion of the recount the results
shall be communicated in writing to the chairman who shall announce
it to the annual meeting immediately. Such recount shall be final
and binding.
(3) Following the announcement
of the poll or of the recount, as the case may be, the ballots
and any tally sheets shall be destroyed.
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| Failure
to comply with procedures |
11 In
the event of any failure to comply with procedures relating to the
election of members of Council, Council shall have the power to
take any action it deems necessary to validate the nomination, the
counting of the ballots or the election. |
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