Registration Process, Multiple Registration
and Corporate Registration
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Registration Process Flowchart
This application package must be used by everyone wishing
to be registered with APEGGA with the following exceptions:
- former members whose membership lapsed less than 7 years
ago,
- engineers registered elsewhere in Canada and the USA,
- students graduating at the undergraduate level from the
University of Alberta or the University of Calgary attending
the Graduating Student Luncheon, and
- Registered Professional Technologists (Engineering) applicants.
In the case of former members,
a letter requesting reinstatement is required indicating the
dates of your previous registration and full details of your
work experience since your membership lapsed. Engineers
registered elsewhere must use a different package
that has been designed to reflect the need for increased mobility
expressed in the Inter-association Mobility Agreement and
the North American Free Trade Agreement. Graduating
students will be provided with a package which emphasizes
the experience and National Professional Practice Examination
requirements. Registered Professional Technologists
(Engineering) applicants must use a different package
that has been designed to provide for the registration of
a Registered Professional Technologist (Engineering) in a
defined scope of practice.
Authority for registration is vested in a
Board of Examiners. Board membership consists of professional
engineers, geologists and geophysicists and public members.
Some of the professional members serve as academic examiners
and some as experience examiners. The academic and experience
examiners meet monthly with a public member to consider applications.
The experience examiners meet as a group every two months
or more often as required to discuss more complex cases. At
least twice yearly this same group of academic and experience
examiners, reinforced with additional professionals and public
members, meet to discuss policy issues.
The academic examiners are primarily responsible
for the assessment of academic qualifications. The experience
examiners are primarily responsible for the assessment of
the applicant's experience. Both groups jointly deal with
English language competency, knowledge of law and ethics and
character.
PROCESS
If you are planning to move to Alberta but
do not yet have a permanent residence here, please do not
submit the application until you have actually taken up residence
in Canada.
The following are the steps in the normal
processing of an application. You may find the attached
chart useful. The routing varies depending on the complexity
of academic and experience qualifications.
1. Submit the Application for Registration
(see Registration Criteria
et al.), registration fees (see Schedule)
and other applicable documentation (see Registration Criteria
et al.). Do not submit annual dues. You will be invoiced
for annual dues once your registration/enrolment is approved.
Arrange for certification of graduation or transcripts from
your post secondary institution(s) to be sent directly to
APEGGA.
2. Your application arrives in APEGGA
office and it is acknowledged in writing and the fees are
receipted.
3. APEGGA contacts persons listed as
supervisors and references for verification of your experience,
character and English language competency. If you are registered
elsewhere in Canada or the USA, APEGGA will also contact
your home Association/Ordre/State Board to confirm registration
and the basis on which registration was granted. Copies
of these questionnaires are included in this package for
your information only.
4. When the documentation is complete,
your application is referred to the Director of Registration.
If you are already enrolled as a Member-In-Training or hold
an approved or accredited degree and your experience is
acceptable, the application is then referred directly to
the Board with a recommendation for registration. If your
experience needs further review your file is referred to
an Experience Examiner. If your character needs further
review because you have responded in the affirmative to
at least one of the questions in the character section,
your file is duplicated (so as not to slow down the academic
and experience review) and referred to the Character Committee.
5. If you do not hold an approved or
accredited degree the file is referred to an Academic Examiner.
If the Academic Examiner does not require any further material
or clarification the application will go forward either
with a recommendation that your academic qualifications
be accepted or that examinations be assessed.
6. If it has been necessary to have
an Academic Examiner review your file, an Experience Examiner
is generally asked to review your file also. If the Experience
Examiner is satisfied with your work history the application
is referred to the Board with a recommendation for registration
provided the academic qualifications and other requirements
are deemed acceptable. If your experience is insufficient
or unsatisfactory, an appropriate recommendation is made
to the Board. If the Experience Examiner is either uncertain
about the quality of your experience or the experience is
of sufficient quality and quantity to warrant a review of
the assessed exams, your file will go before the Experience
Committee.
7. The Board of Examiners reviews the
recommendations of the Director of Registration, Academic
Examiners, Experience Examiners, the Experience Committee
and the Character Committee and makes its decision.
8. You are advised of the Board's decision
in writing. Normally, applicants without degrees in engineering,
geology or geophysics are enrolled as students. Applicants
with unapproved or unaccredited degrees in engineering,
geology or geophysics are enrolled as exam candidates. Applicants
who meet the academic requirements but are short of the
required experience are enrolled as Members-In-Training.
Applicants who meet all criteria are registered as Professional
Members or Foreign Licensees.
Timing
After documentation is complete it may take
as much as three months to get the written decision from the
Board. Problems encountered in obtaining replies from references
or in securing other documentation can cause further delays.
To minimize delays, all addresses should be correct and complete
and APEGGA should be advised of any changes.
There is no advantage for Members-In-Training
who are trying to anticipate the processing time in sending
in the application for Professional Membership prior to completion
of the experience requirement. Early submissions will not
be accepted until one month prior to meeting the full experience
requirements.
Applicants may contact APEGGA for the status
of their application, but should not do so until at least
one month has elapsed from the receipt of the acknowledgment
letter.
Records
Retention
A file withdrawn either voluntarily or due
to having not met registration requirements, will be retained
for seven years only, after which time all the contents will
be destroyed. Reapplication thereafter will require resubmission
of all the documents.
MULTIPLE
REGISTRATION
APEGGA grants multiple registration in engineering,
geology and geophysics. You may qualify in more than one by
being academically and experientially qualified in each.
CORPORATE
REGISTRATION
A partnership, corporation, firm or association
of persons wishing to practice engineering, geology or geophysics
in Alberta must be issued a corporate license by APEGGA, commonly
referred to as a Permit to Practice. An application package
for the Permit to Practice is available from either the Edmonton
or Calgary office or on our WebSite: www.apegga.org
Revised October 1999
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